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Preferred Member Company
CalMac Ferries Limited
Gourock, Scotland, United Kingdom
5 days ago

Description

JOB TITLE: Information Manager

REPORTS TO: Financial Controller

VACANCY REF: 1729-SB

CONTRACT: Permanent

RATE OF PAY: £35,000 - £40,000 (Manager Grade 2)

LOCATION: Gourock / Remote Working

HOURS PER WEEK: 37.5

DATE ADVERTISED: 14 July 2021

CLOSING DATE: 28 July 2021

The recruitment Information pack is designed to provide you with as much information as possible, relevant to the role and the recruitment process.

CalMac Ferries Limited is an equal opportunities employer; as such our selection processes are designed to promote equality of opportunity for all.

If you have any further queries, please contact HR Services by email vacancies@davidmacbraynehr.co.uk.


CALMAC FERRIES LIMITED

CalMac Ferries Limited is the UK's largest ferry operator in terms of ships and destinations served and one of the largest transport operators in Scotland. It is a multi-award-winning ferry and port operation and ship management specialist providing essential lifeline services and logistical support to island and remote communities.

For more information please visit our website at www.calmac.co.uk/corporate/about-us


BENEFITS OF A CAREER WITH CALMAC FERRIES LIMITED

  • A rewarding career
  • A competitive salary
  • Excellent training, development and career progression
  • 37 days annual leave (pro-rata)
  • Potential to work anywhere in the company's network.
  • Staff travel pass for yourself, spouse/partner and dependents


ROLE OVERVIEW

The Information Manager is responsible for the oversight, management and continual improvement of the Group's company information, data protection and records management control environments.

The Information Manager will need a good awareness and working knowledge of relevant legislation and information governance.


FUNCTIONAL RESPONSIBILITIES/KEY TASKS

  • Continue to develop and manage the implementation of information governance processes and procedures throughout the organisation, including developing policies, procedures, providing advice & guidance, undertaking information audits, monitoring compliance of destruction of data in accordance with records retention policies and schedules, to ensure that practices comply with relevant legislation and regulations, such as FOISA, EIRS and data protection.
  • Review and evaluate existing systems, identify and implement improved systems to support effective and efficient records management and good information governance.
  • Work closely with the business to ensure records are destroyed or archived in line with the Records Retention Policy and monitor progress.
  • Provide guidance to the business on document management best practice and relevant classification processes and controls.
  • Lead and guide teams to deliver a move from paper to electronic record-keeping, advising on classification, indexing and taxonomy.
  • Manage all FOI and Data Protection enquiries and requests, ensuring that responses are timely, accurate and compliant with company policy and in line with current legislation, with support from our Data Protection Officer.
  • Participate in the Data Governance Steering Group (consisting of the Information Manager, Head of Security, Data Protection Officer and Finance Director) to identify and deliver improvements, ensuring legal compliance, identifying Data Owner actions and tracking progress.
  • Provide a contact point for colleagues in relation to data protection matters, the management of data breaches, and the Data Protection Impact Assessment process with support from our Data Protection Officer and Head of Security.
  • Ensure staff at all levels are aware of their individual responsibilities and provide training to staff who have access or responsibility for processing information.
  • Ensure that the on-site corporate records store facility is appropriately managed and maintained.
  • Maintain a Records Management Plan as prescribed in the Public Records (Scotland) Act 2011.
  • Form good working relationships with relevant external bodies.
  • Provide ad hoc project support as required.
  • Maintain KPI's in relation to information governance activity performance, providing periodic reports to senior stakeholders.


QUALIFICATIONS, SKILLS & EXPERIENCE

  • Strong qualifications and / or experience in Information Management and a good understanding of information management, compliance best practice and data protection.
  • A working knowledge of relevant legislation, including freedom of information, data protection, environmental information and public records (you will be supported by our data protection officer regarding the specifics of such legal requirements)
  • Working knowledge of Microsoft 365 including the compliance center
  • High level of attention to detail
  • Excellent verbal and written communication skills
  • Demonstrably capable of independent working and project management
  • Strong stakeholder management and influencing skills


OUR NINE KEY COMPETENCIES ARE:

LEADERSHIP

To ensure that we will lead and motivate others to enable them to contribute to the best of their ability.

DECISION MAKING AND JUDGEMENT

To ensure that we weigh the pros and cons of each decision point and take the decision which best meets the objective in hand.

TEAMWORK

To ensure that we work together to deliver the best we can achieve and our business goals.

BUILDING CAPABILITY

To enable everyone to do their job and ensure that our staff are ready for the next step if the opportunity arises.

WORK PLANNING

To ensure that we work in an effective and efficient manner. To ensure that we have the ability to adapt and change plans as the requirements of the situation change.

DRIVE FOR RESULTS

To ensure that we have the energy into achieving results and to take action to exceed goals and expectations.

SAFETY

To ensure the safety of ourselves, our teams, our customers and our visitors.

CUSTOMER FOCUS

To ensure that we anticipate, meet and exceed the needs and expectations of our customers; both internal and external.

CREATIVE THINKING

To encourage all staff to think of new or innovative ways of working to help the organisation continually improve.


THE SELECTION PROCESS

ONLINE APPLICATION

Please ensure that you complete the on-line applications fully as you can as well as submitting an up-to-date CV. It is important that you demonstrate how you meet the essential and desirable criteria outlined within the Job Description.

SHORTLISITNG

We will evaluate your suitability for the role by assessing your qualifications, skills and experience.

INTERVIEW

To ensure you are in the best position to perform to your highest standards during our selection process, make sure you review the competencies outlined in the Job Description and have prepared examples of times you have successfully demonstrated these behaviours in the past.

OFFER

Should you be successful, your offer will be subject to the successful completion of a 6-month probationary period and the provision of two satisfactory references.

DATA

If you apply for this role and your application is unsuccessful, we will, as part of the Equality Act 2010, retain your application for 1 year after the role is filled and then destroy this.



Job Information

  • Job ID: 57829479
  • Location:
    Gourock, Scotland, United Kingdom
  • Position Title: Information Manager
  • Company Name: CalMac Ferries Limited
  • Job Function: Information Manager
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